Best IT Practices for Small Business Owners in 2025

Updates fix bugs, patch security issues, and improve performance.

Make sure you regularly update:

• Windows & macOS
   
• Routers & modems
   
• Phones & tablets
   
• Antivirus programs
   
• Business apps (Microsoft 365, Zoom, QuickBooks, etc.)
   

GZM Enterprises offers monthly maintenance plans if you prefer scheduled updates

.

Passwords should be:

• At least 12 characters
   
• A mix of letters, numbers, and symbols
   
• Different for every account
   

Turn on MFA for:

• Email
   
• Banking
   
• Cloud storage
   
• Business tools
   

This is one of the easiest ways to prevent hacks.

Every business should have:

• Cloud backups (Google Drive, OneDrive, Dropbox)
   
• Local backups (external hard drives or NAS systems)
   

Follow the 3-2-1 backup rule:

• 3 copies of your data
   
• 2 different types of storage
   
• 1 copy stored off-site
   

Your router is the front door to your business.

Make sure you:

• Change the default admin password
   
• Use WPA3 security
   
• Hide your SSID if possible
   
• Update the router firmware
   
• Use a guest network for clients or visitors
   

Avoid random free apps. Stick to tools with solid security:

• Microsoft 365 or Google Workspace
   
• Zoom or Teams for meetings
   
• QuickBooks or Wave for finance
   
• Remote support tools for IT help
   

Most cyberattacks happen because of human error, not technology.

Train your team to:

• Spot phishing emails
   
• Avoid unknown attachments/links
   
• Use approved apps only
   
• Report suspicious activity
   

Don’t wait until something breaks.

Your business should have:

• A support contact (like GZM Enterprises)
   
• A schedule for maintenance
   
• A plan for outages or emergencies
   

You can book a consultation anytime through our Appointments page.

Return to Knowledge Base >